PRIVACY POLICY
Camino Bookkeeping LLC
30 N. Gould St., Ste. R
Sheridan, WY 82801
Website: www.caminobooks.co
Privacy Contact: [email protected]
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EFFECTIVE DATE AND LAST UPDATED
Effective Date: April 7, 2026
Last Updated: April 7, 2026
This Privacy Policy describes how Camino Bookkeeping LLC (“Company,” “we,” “us,” or “our”) collects, uses, discloses, and protects information when you visit our website at www.caminobooks.co (the “Website”) or use our services. This Privacy Policy applies to all users of our Website and services, regardless of geographic location.
By accessing or using our Website, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy and our Terms of Service. If you do not agree with the practices described in this Privacy Policy, please do not use our Website or services.
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INFORMATION WE COLLECT
Personal Information We Collect
We collect only basic contact information from users of our Website, specifically:
Contact Information:
• Full name (first and last name)
• Email address
• Phone number (including area code and country code if applicable)
Information Collected Automatically
When you visit our Website, we may automatically collect certain technical information through cookies and similar tracking technologies, including:
Technical Information:
• Internet Protocol (IP) address
• Browser type and version
• Operating system
• Device type and identifiers
• Pages visited on our Website
• Time and date of visits
• Referring website addresses
• Geographic location data (general location based on IP address)
Information We Do Not Collect
We do not collect sensitive personal information, including but not limited to:
• Social Security numbers or other government identification numbers
• Financial account information or payment card details
• Health or medical information
• Biometric data
• Information about race, ethnicity, political opinions, religious beliefs, or sexual orientation
• Precise geolocation data
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HOW WE USE YOUR INFORMATION
Legal Basis for Processing
We process your personal information based on the following legal grounds:
Consent: By using our Website after being informed of our data collection practices through this Privacy Policy, you provide your consent for us to collect and process your personal information as described herein.
Legitimate Interests: We may process your information where it is necessary for our legitimate business interests, provided such interests do not override your fundamental rights and freedoms.
Specific Uses of Your Information
We use the personal information we collect for the following purposes:
Service Provision:
• To provide and maintain our Website and services
• To respond to your inquiries, requests, and communications
• To process and fulfill service requests
• To provide customer support and technical assistance
Business Operations:
• To improve and optimize our Website functionality and user experience
• To analyze Website usage patterns and trends
• To develop new features and services
• To conduct internal research and analytics
Communications:
• To send you important notices about our services
• To notify you of changes to this Privacy Policy or our Terms of Service
• To provide updates about our business operations when relevant to your use of our services
Legal and Compliance:
• To comply with applicable laws, regulations, and legal processes
• To protect our rights, property, and safety, and that of our users and third parties
• To prevent fraud, abuse, and unauthorized access to our services
No Automated Decision-Making
We do not use automated decision-making processes or profiling based on your personal information. All decisions regarding your use of our services are made by human personnel.
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INFORMATION SHARING AND DISCLOSURE
Limited Third-Party Sharing
We share your personal information only with service providers who assist us in operating our Website and providing our services. These third parties are contractually obligated to protect your information and use it only for the specific purposes we authorize.
Categories of Service Providers:
• Website hosting provider: Carrd.co
• Analytics service providers: Google Analytics
• Email communication service provider: Google Workspace
• Technical support and maintenance providers
• Cloud storage and data processing providers
Contractual Protections
All service providers with whom we share your personal information are required to:
• Implement appropriate technical and organizational security measures
• Use your information only for the specific services they provide to us
• Not retain your information longer than necessary to provide their services
• Not disclose your information to any other third parties without our authorization
• Comply with applicable data protection laws and regulations
Circumstances Requiring Disclosure
We may disclose your personal information without your consent in the following limited circumstances:
Legal Requirements:
• To comply with valid legal processes, including subpoenas, court orders, or government requests
• To comply with applicable laws and regulations
• To cooperate with law enforcement investigations
Protection of Rights:
• To protect our legal rights, property, and safety
• To protect the rights, property, and safety of our users and third parties
• To prevent fraud, abuse, or violations of our Terms of Service
• To enforce our agreements and policies
Business Transfers:
• In connection with any merger, acquisition, sale of assets, or similar business transaction, provided the acquiring party agrees to honor this Privacy Policy
No Sale of Personal Information
We do not sell, rent, or trade your personal information to third parties for their marketing purposes or any other commercial purposes.
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COOKIES AND TRACKING TECHNOLOGIES
Use of Cookies
Our Website uses cookies and similar tracking technologies to enhance your browsing experience and provide website functionality. Cookies are small text files stored on your device that help us recognize your browser and capture certain information.
Types of Cookies We Use:
Essential Cookies:
• Required for basic website functionality
• Enable core features such as page navigation and access to secure areas
• Cannot be disabled without affecting website performance
Analytics Cookies:
• Help us understand how visitors interact with our Website
• Provide information about pages visited, time spent on pages, and error messages
• Used to improve website performance and user experience
• Analytics services used: [TO BE COMPLETED]
Functional Cookies:
• Remember your preferences and settings
• Enhance website functionality and personalization
• Improve your overall user experience
Managing Cookies
You can control and manage cookies through your browser settings. Most browsers allow you to:
• View and delete existing cookies
• Block cookies from specific websites
• Block all cookies from being set
• Receive notifications when cookies are being set
Please note that disabling certain cookies may affect the functionality of our Website and your ability to access certain features.
Third-Party Tracking
We may use third-party analytics services to help us understand Website usage and improve our services. These third parties may use cookies and similar technologies to collect information about your use of our Website and other websites over time.
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DATA RETENTION
Retention Periods
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected and to comply with our legal and business obligations.
General Retention Period:
• Personal information is typically retained for three (3) to seven (7) years from the date of last interaction with our services
• Specific retention periods may vary based on the type of information and applicable legal requirements
Factors Affecting Retention:
• The nature and sensitivity of the information
• The purposes for which the information was collected
• Legal, regulatory, and contractual requirements
• Legitimate business needs and interests
• Your relationship with our company
Secure Deletion
When personal information is no longer needed for the purposes outlined in this Privacy Policy, we securely delete or anonymize it using industry-standard methods to prevent unauthorized access or reconstruction.
Legal Hold Obligations
We may retain personal information for longer periods when required by law, legal proceedings, investigations, or to protect our legal rights and interests.
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YOUR RIGHTS AND CHOICES
Access and Control Rights
You have the following rights regarding your personal information:
Right to Access:
• Request confirmation of whether we process your personal information
• Obtain a copy of your personal information in our possession
• Receive information about how we use and share your personal information
Right to Correction:
• Request correction of inaccurate or incomplete personal information
• Update your contact information and preferences
• Ensure your information remains current and accurate
Right to Deletion:
• Request deletion of your personal information under certain circumstances
• Have your information removed from our active systems
• Subject to legal and business retention requirements
Exercising Your Rights
To exercise any of these rights, please contact us using the following method: Email [email protected]
Request Requirements:
• Provide sufficient information to verify your identity
• Specify the nature of your request clearly
• Include relevant details to help us locate your information
Response Timeline:
• We will respond to your request within thirty (30) days of receipt
• Complex requests may require additional time, not to exceed sixty (60) days total
• We will notify you if additional time is needed and explain the reason for the delay
Limitations on Rights
Your rights may be limited in certain circumstances, including:
• When disclosure would adversely affect the rights and freedoms of others
• When information is subject to legal privilege or confidentiality obligations
• When retention is required by law or for legitimate business purposes
• When deletion would compromise the security or integrity of our systems
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DATA SECURITY
Security Measures
We implement industry-standard technical, administrative, and physical security measures to protect your personal information against unauthorized access, disclosure, alteration, and destruction.
Technical Safeguards:
• Encryption of data in transit and at rest using advanced encryption standards
• Secure server infrastructure with regular security updates and patches
• Access controls and authentication mechanisms to limit data access
• Regular security monitoring and intrusion detection systems
• Secure backup and disaster recovery procedures
Administrative Safeguards:
• Employee training on data protection and privacy practices
• Background checks for personnel with access to personal information
• Confidentiality agreements and data handling policies
• Regular review and updating of security policies and procedures
• Incident response and breach notification protocols
Physical Safeguards:
• Secure facilities with controlled access to servers and data storage
• Environmental controls to protect against natural disasters and equipment failure
• Secure disposal of physical media containing personal information
Security Limitations
While we implement robust security measures, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security of your personal information, and you provide information at your own risk.
Your Security Responsibilities
You can help protect your personal information by:
• Using strong, unique passwords for any accounts
• Keeping your contact information current
• Reporting any suspected security incidents to us immediately
• Being cautious about sharing personal information online
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INTERNATIONAL DATA TRANSFERS
Global Website Access
Our Website is accessible to users worldwide. When you access our Website from outside the United States, your personal information may be transferred to, stored, and processed in the United States and other countries where our service providers operate.
Data Transfer Locations:
• Primary data storage and processing: [TO BE COMPLETED]
• Service provider locations may include various countries worldwide
• All transfers comply with applicable data protection laws
Transfer Safeguards
When we transfer personal information internationally, we implement appropriate safeguards to ensure adequate protection, including:
• Contractual protections with service providers
• Compliance with applicable data transfer regulations
• Implementation of technical and organizational security measures
• Regular monitoring of data protection practices
European Union Users
For users in the European Union, we ensure that international data transfers comply with the General Data Protection Regulation (GDPR) through appropriate transfer mechanisms and safeguards.
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DATA BREACH NOTIFICATION
Breach Response Procedures
In the event of a data security breach that affects your personal information, we have established comprehensive incident response procedures to minimize harm and comply with applicable notification requirements.
Immediate Response:
• Immediate containment and assessment of the security incident
• Investigation to determine the scope and cause of the breach
• Implementation of measures to prevent further unauthorized access
• Documentation of the incident and response actions taken
Notification Timeline
Individual Notification:
We will notify affected individuals as soon as possible but no later than forty-five (45) days after discovering a breach that poses a risk of harm to affected individuals. However, we will make every effort to provide notification much sooner when feasible.
Regulatory Notification:
We will notify appropriate regulatory authorities as required by applicable laws, including the Wyoming Attorney General’s office and other relevant agencies.
Notification Content
Breach notifications will include:
• Description of the incident and types of information involved
• Steps we have taken to address the breach and prevent future incidents
• Recommended actions you can take to protect yourself
• Contact information for questions and additional assistance
• Timeline of the incident and our response
Prevention Measures
We continuously work to prevent data breaches through:
• Regular security assessments and vulnerability testing
• Employee training on security best practices
• Implementation of advanced security technologies
• Monitoring for suspicious activities and potential threats
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CHILDREN’S PRIVACY
Age Restrictions
Our Website and services are intended for adults only and are not directed to children under the age of thirteen (13) years. We have implemented age restrictions to prevent access by minors.
Age Verification:
• Users must confirm they are at least 18 years of age to use our services
• We do not knowingly collect personal information from children under 13
• Our Website includes clear age restriction notices
COPPA Compliance
We comply with the Children’s Online Privacy Protection Act (COPPA) (15 USC 6501-6506 and 16 CFR Part 312) and do not knowingly collect, use, or disclose personal information from children under 13 years of age.
If We Discover Child Information:
• We will immediately delete any personal information of children under 13
• We will not use such information for any purpose
• We will not disclose such information to third parties
• Parents may contact us to review, delete, or refuse further collection of their child’s information
Parental Rights
If you believe we have inadvertently collected information from a child under 13, please contact us immediately at [email protected]. Parents and guardians have the